Group admins can create new events to check availability of group members in advance. Once you have created your group and are a group administrator you can send messages to all group members and create events inviting all your group members or a segment of your group.

An invite can be sent to all members of the group or a segment of the group can be invited. The group admin(s) will be notified as group members respond and can a summary of responses or details of who responded.

Following the event, a group admin can log the attendance record of each group member.

Create new event and send invitations

  1. Open the ClubZap app and go to the chat tab

  2. Click on the group you wish to send a message to.

  3. Click on the event calendar icon at the bottom left of the screen to start creating a new event.

  4. The following form is displayed for completion as part of creating an event:

Screenshot 1: Create New Event

  • Event Type: If Fixtures exist for your team on the system you can use this to populate your event (Select from Fixtures) or Create a new Event.

  • Title: Name of the upcoming event.

  • Venue: Location of event.

  • Start Date: Select from calendar popup.

  • Start Time: Select from clock popup.

  • End Date: Select from calendar popup.

  • End Time: Select from clock popup.

  • Details: Description of the event.

  • Invite User Segments: The default setting is to send the invite to all in your group. If you change this choice an option to Select Existing Segment or Create a New Segment will appear where you can add specific people from your group to this particular event. Only people in this segment will receive the event notification.

  • Prerequisites: This section allows a group admin to attach a form as part of an event invitation. This can be a consent form for a trip away or a medical consent check returning to training. The form would have been preconfigured by a club admin and made available for all group admins to select.

  • Click on Save button on the top right of your screen to send the invite to your selected audience.

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