What are ClubZap Recurring Weekly events?
Recurring events are automatically generated repeating activities like weekly training sessions or meetings, saving organizers time by setting them up once with customizable patterns (weekly) instead of creating each instance manually.
ClubZap recurring events will see coaches/group administrators creating an event once and our platform and we will look after automatically sending players/parents an invite to that event closer to the date (1-7 days out depending on your preference).
How to create a recurring event on ClubZap
Open the ClubZap app and navigate to the chat tab
Click on the chat group you wish to send a message to.
Click on the event calendar icon at the bottom left of the screen to start creating a new event.
The following form is displayed for completion as part of creating an event
Fill in your event details including the start time/date and end time/date of your first event.
Click on the Weekly events option to configure recurring events.
Does not repeat is the default setting which means this event is not a recurring event (once off)
To make the event a recurring event select the radio button titles Select weekly repeats
Stops repeat is where you specify the end date from the calendar screenshot below for your recurring events
Send invites is where you specify how many days (between 1 and 7) before each event you want to notify members to RSVP. The time the event is set at will be based on the start time of the event. For example if your event is every Tuesday at 7PM and you select to send the invites 1 day before then the invites will be send on Monday at 7PM.
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How to delete a recurring event
If an event that was created as part of a recurring series of events is not taking place (e.g.: no training on a bank holiday) or you wish to change the end date of your recurring events you can delete a single event or series of events as follows:
Open your ClubZap app and navigate to the Schedule Tab
Click on the event you want to delete
Select the 3 dots to navigate to the menu
Delete this event only for a Single event Delete
Delete this and All Following Events to delete this event and all dates in the future for this event.
Note:
Events can only be deleted or edited by a Chat group Administrator.
If the event you want to delete is is not appearing in the schedule view you may need to select the Unresponded view as you may have filtered out the upcoming recurring events from your view. More info here.
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Hide Recurring Events from your Schedule View
To hide future recurring events from your schedule view so you only see the next upcoming event you can enable a filter as follows:
Open your ClubZap app and navigate to the Schedule Tab
Click on the filter button on the top left menu bar
Scroll to the preferences section and toggle OFF Show upcoming weekly events
To turn back on the filter to see all upcoming recurring events:
Open your ClubZap app and navigate to the Schedule Tab
Click on the filter button on the top left menu bar
Scroll to the preferences section and toggle ON Show upcoming weekly events
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Benefits of Recurring Events
This feature streamlines scheduling for sports teams, clubs, or groups, handling sessions, matches, or social gatherings with automated scheduling and communication, making it easy to manage regular commitments.
For the Coach
Time-Saving Automation: Automate repetitive tasks like sending invites and reminders for training and matches.
Centralized Communication: All messages, updates, and announcements are in one place, avoiding the chaos of multiple platforms like WhatsApp or email.
Availability & Attendance Tracking: Players and parents can RSVP with one tap, giving the coach an instant, clear view of who is attending.
Simplified Payments: Collect training fees for your events eliminating cash handling.
For the Player/Parent
Centralised Schedule: Players can view the entire season's schedule in one place and even sync it to their personal calendars to avoid double-booking.
Clear Communication: All team announcements, schedule changes, and updates are in one place, reducing the risk of missed information common in group chats or emails.
Easy Availability & RSVPs: Players can quickly confirm their attendance for events (matches, training, social gatherings) via the app, helping coaches plan effectively.
Automated Reminders: Players receive automatic reminders for upcoming events or outstanding payments, ensuring they know where to be and when.
Simplified Payments: They can pay match fees, membership subs, or other costs securely through the app, without needing cash or separate systems.
Key aspects of ClubZap recurring events
Automation: You define the pattern once, and ClubZap creates all future dates, such as every Tuesday at 7PM for football training.
Centralized Management: All events, updates, and attendance tracking live in one place, reducing reliance on messy group chats.
Ease of Setup: Can be created easily through the app, allowing you to select specific members or subgroups to invite.
Versatility: Applicable to many scenarios, from regular training and matches to camps, academies, and social events.
Essentially, ClubZap's recurring events feature automates the repetitive task of scheduling, allowing organizers to focus on the activity itself rather than the logistics.