At the start of ever season you need to roll over your members to the new season on Foireann where they are pending renewal.

Where a player is already registered with the county or another club say a different club for camogie.

To resolve error 'Record exists with these details outside your organisation'

1A. Manually ADD A MEMBER on Foireann

If the members details do not already exist on Foireann:

Select Member Actions and Add Member

Fill in their details and save

1B. Manually REGISTER A MEMBER on Foireann

If the members details already exist on Foireann:

You select the checkbox to the right of the persons name.

Select Member Actions and Register

You must select their member type.

2. Update on ClubZap

This will allow you to manually register the members and take them out of further export files.

Foireann will block any member you try to upload fitting these credentials

Gender = Female where Member Type = Youth and Association = GAA and Age is > U12

(i.e.: in 2022 this is born in 2009 or before)

So in summary no females aged 13 or above of member type FULL can be registered in GAA association. Females that are registered as member type Adult can be registered.

When you import the Foireann Status report into ClubZap as part of the Synchronisation if the ClubZap system reports the error about Missing Foireann Identifier this means that no NGB ID has been included in the Status Report from Foireann.

The reason for this is that the member was registered on Foireann previously (mist lightly manually) and never verified.

Solution: Verify the member manually now on Foireann as detailed here and then run your synchronisation process again (export from ClubZap, Import to Foireann, and Import Status Report to ClubZap)

This is sometimes seen when you try to import the members.csv file you exported from Foireann into ClubZap. It means that there is bad data in your export file and in this case its the " character existing on Line 15 of your file.

The reason for this is that Foireann has replaced and commas that exist in members profile information on Foireann with a " which makes the output .csv file invalid.

example: Address Line1: Ennis,Clare is represented as Ennis"

Resolution: Open the members.csv export file in excel and execute a Find & Replace from the menu of click Ctrl + F to display the screen below. Put " in the Find What and leave the Replace With empty. Then click on Replace all to remove the bad data. Remember to save the file as its current .csv format and not .xlsx.

This is sometimes seen when you try to import the members.csv file you exported from Foireann into ClubZap.

Reason:

It means that there is bad data in your export file normally the " character as above. The solution is as seen above to remove " - check this out.

It could also mean that your session timed out and you may need to login into the portal and upload again.

The max size is 1,000 rows for your import file. If greater than this you need to split into multiple files and remember to include the same header of column names in each file.

Note: If you still get an error to say you have more than 1,000 rows make sure you deleted the rows and not the content from the rows - Blank rows will still count.

This http 401 error is seen on Foireann when trying to Bulk upload upload your member list. It is an Unauthorized client error status response code which indicates that the request has not been applied because it lacks valid authentication credentials for the target resource. The reason is your session has timed out on Foireann and you need to simply login back in to the Foireann system.

If your file is not being recognised as part of the import please ensure it is in the .csv format that was exported out of ClubZap or Foireann. Opening and saving the file as an excel extension (.xlsx) can change the format so any edits to be done should be via a text editor and saved keeping the .csv extension.

If you have mistakenly registered a member against the wrong association you can revoke that membership as follows.

On Foireann, Search for the member and in the membership column click on their membership and select the option to revoke.

https://gmssupport.zendesk.com/hc/en-gb/articles/360019333160-GAA-LGFA-Camogie-Revoke-Remove-Membership-Records

A member was registered on Foireann as a new member but was not assigned a GAA/LGFA/Camogie ID -

The reason here is because they have not yet been verified as a club member.
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In order to have an ID assigned to a record, the member must be registered and verified with the club. The member can be registered for the 2022 season and therefore all that remains is them being verified.
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If you tick the checkbox beside their record and click 'Member Actions > verify and choose 'member'. Upon saving an ID will appear beside their record. Please note that once you have verified a member, you will not need to complete this process again. Therefore for any member who does not have an ID, please verify them using the steps outlined above.
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Please also have a read of the following article which provides more information regarding verifying members on Foireann:
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​Verifying Members [gmssupport.zendesk.com]
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The reason for this is you have not selected which governing body is associated with your squad so the report does not know which Governing body ID to include. Example here

Error : Row 8: - person.birthDate - Michelle Geoghegan has an error: Adult Membership cannot be given to someone under 18.

Gender = Female where Member Type = Youth and Association = GAA and Age is > U12

(i.e.: in 2025 this is born in 2012 or before)

So in summary where Player is set to yes no females aged 13 or above can be registered on Foireann in GAA - they must select the code LGFA.

Go to Foireann

Administration

Members

Select 2025 - 2025 this time not 2024.

Export members report.

Then go on ClubZap - Click Foireann and STEP 1.

Please note you must import in Step 1 not Step 3 to resolve this issue.

Import the file here to sync up the two systems.

More details are available here

Where the Foireann Import gives the error 'Could Not Record Registration' and no Foireann ID is showing.

Go to Foireann

Search for the member

Check for the blue shield on the persons initials.

If the blue shield is not there then click on the checkbox beside their initials, then Member Actions and Verify.

The member will update on your next synchronisation.

Foireann will point out errors in the file such as if there is a fullstop in a Postcode.

Error: Row 9: The following fields contain characters that are not allowed: Postcode

To resolve this error On ClubZap update the members record to remove the fullstop.