Synchronising ClubZap and Foireann is a simple 3 step process - all 3 steps should be completed every time you want to renew members or register new members on Foireann.
Step 1: Export your existing member list from Foireann and import into ClubZap
Task: Synchronise Foireann Member IDs with membership profiles on ClubZap
Reason: This will help to prevent duplicate members being registered on Foireann.
Output File: members.csv
Input File: members.csv
How: Check out a full guide on Step 1 here
Step 2: Export your ClubZap paid up members profiles and Import into Foireann
Task: Register your members who have paid via ClubZap on the Foireann registration system.
Reason: All members who pay membership should be registered on the Governing body database.
Input File: members.csv
Status Report: ClubZap Status Report as detailed here
Output File: GAA-Foireann-Express-xxxx.csv
How: Check out a full guide on Step 2 here
Step 3: Import the results file produced by Foireann into ClubZap to complete the synchronization process.
Task: Register your members who have paid via ClubZap on the Foireann registration system.
Reason: All members who pay membership should be registered on the Governing body database.
How: Check out a full guide on Step 3 here
ClubZap <-> Foireann Synchronisation Flow
Import File Status
The import of the members.csv file into ClubZap from Foireann will provide you with information regarding your data import:
MATCHED: These members have been updated with a Valid Foireann ID on ClubZap.
UNMATCHED: Unmatched members can occur for two reasons.
1. Member is not yet registered for the current season;
2. Some member details may have changed since last season.
DUPLICATES: Duplicates still exist on Foireann system.
SKIPPED: These members do not have a valid Foireann ID. If a member is missing their ID
and/or Membership Number, then it is likely they have not been verified on
Foireann. Login to Foireann and ensure the member is verified - this is
denoted by a small blue shield icon (with a tick) on their profile avatar in the
Membership section.
FOIREANN TROUBLESHOOTING & FAQS
As part of our testing we discovered some valuable information regarding the import and export process and we will continue to record these here for you to reference.
Click here to check these out.