When Step 2 of the synchronisation process is completed a status report file is downloaded automatically from Foireann to your local machine which will detail what members were successfully registered on Foireann. This file must then be imported into the ClubZap system for the following reasons:
It will assign the Foireann ID for new members to your members profile on ClubZap
It will mark your members profile on ClubZap as being successfully registered with their Association and this will in turn be reflected on squad and membership reports for coaches and club admins.
These members will no longer be exported for the remainder of the season as they are seen as registered which reduces the workload for club registrars and negates the risk for duplicate members being registered on Foireann.
Step 3: Upload Foireann Registration Results Status Report into ClubZap
From the ClubZap Admin portal go to Membership -> Members
Select Governing Body Interface
Select Import Results
Drag your results file provided by Foireann following completion of the ClubZap Step 2 Process
The results are processed and the member profiles on ClubZap are updated to close the synchronisation loop.
Once Step 3 is complete when you look up a member (Membership -> Members) and scroll to the bottom of their profile you will see a green tick against the members Foireann ID confirming synchronisation has been completed.
How do I download details of the failed synchronisation records?
When step 3 above is completed the Post Registration Import Results screen will summarise the outcome of the synchronisation. The highlighted icon above will trigger a download of the failed records including these fields:
ID First Name Last Name DOB Association Error
How do I check the reason for a failed synchronisation for a member record?
Login to ClubZap.com/signin
Go to Membership -> Members
Search for for your member
Click n the members name
Check the Last Error column
How do I check the time and date for the last synchronisation attempt for a member record?
Login to ClubZap.com/signin
Go to Membership -> Members
Search for for your member
Click n the members name
Check the Updated column