If your familiar with how ClubZap integrates with Foireann you can jump straight to the 2 Stage Process on Bulk Uploading to Foireann by click here

If your experiencing issues with the Bulk Import process check out our Troubleshooting page here with details on the latest known issues with Foireann here.


INTRODUCTION

Foireann is the Governing Body Database introduced by the GAA, Camogie & LGFA organisations to manage the registration of club members.

ClubZap is the leading provider of membership management for GAA, Camogie & LGFA clubs to simplify the collection of membership payments, discounting and reporting to identify who has and has not paid their club membership.

Every person that has paid membership to your club via ClubZap must be registered on the Governing Bodies Database (Foireann).

This includes:

  • New Members: These are members that do not currently have a Governing Body ID. (example: new players joining your nursery for the first time)

  • Existing Members: These are members that have an existing profile on the Foireann System. All members that existed on the old ServaSport system for 2020 were migrated to the new Foireann system and will have an existing GAA / Camogie / LGFA Governing Body ID (i.e. ServaSport ID).


CLUBZAP INTEGRATION WITH FOIREANN

Any club using ClubZap to collect membership payments can now synchronise their members with the new Foireann system using a CSV file in a similar way to how the functionality worked with the previous ServaSport system to simplify the registration of new members and renewal of existing members.

The format of the ClubZap generated csv file is compliant with the schema format set out by the Foireann system here. Any members that are bulk uploaded as new members will be given a generic membership option called 'Bulk Upload' which will not have any monetary amount assigned to it.

  • (Bulk upload) GAA FULL Non-Player 2021

  • (Bulk upload) GAA FULL Player 2021

  • (Bulk upload) GAA SOCIAL Non-Player 2021

  • (Bulk upload) GAA YOUTH Player 2021


ONE CLUB V SINGLE ORGANISATION

The defacto integration of GAA, Ladies Gaelic Football and Camogie is happening on a widespread basis around the country into what is known as a One Club Model. The One Club approach facilitates catering for the whole family in an integrated fashion which includes club membership payments.

Clubs who have adopted the One Club model will have this reflected on their Foireann setup and their export from ClubZap will specify which association (GAA / LGFA / Camogie) they are registering their players with.

A club which runs on the ClubZap platform as a single organisation model (GAA Only / LGFA Only / Camogie Only) will only have one organisation setup as part of their Foireann Setup.


BULK UPLOADING MEMBERS TO FOIREANN

Bulk uploading members onto Foireann has been simplified into a 2 Stage process on ClubZap. It is very important that you complete these 2 stages every time you are registering new or existing members on Foireann.

STAGE 1 - SYNCHRONISE YOUR MEMBER IDS

This stage will ensure that your members who paid on ClubZap will have their Governing Body IDs (GAA / Camogie / LGFA) recorded against their ClubZap membership profile. This in turn will mean a member with an existing Governing Body ID will be exported as a renewal rather than new registration which will help you to avoid duplicate member profiles on the Foireann system.

Step A: Export your existing member list out of Foireann.

This will export all existing members out of Foireann including governing body ids.

How To: On Foireann: Membership -> Members -> Export all Members

Output File: members.csv

More Details: Click here

Step B: Import your Foireann list into ClubZap.

This will match your membership ids on Foireann with your ClubZap members list.

Tip: On ClubZap: Membership -> Current Members -> Governing Body Interface

Choose the Associations (GAA, Camogie, LGFA) and select import.

Input File: members.csv

More Details: Click here

STAGE 2 - BULK REGISTER

This stage will enable you to bulk register new members and bulk renew existing members on Foireann.

Note: Its important Stage 1 above is completed first to make sure the Governing Body IDs are synchronised between Foireann and ClubZap.

Step C - Export your new members list out of ClubZap.

Any paid up member for this season who does not have an existing Governing Body ID on ClubZap will be registered as a new member.

Tip: On ClubZap: Membership -> Current Members -> Governing Body Interface

Choose the Associations (GAA, Camogie, LGFA) and select Export New Members

Output File: GAA-Foireann-AddNewMembers-1618585331.csv

More Details: Click here

Step D: Import your ClubZap new member list into Foireann.

This will register your new club members on the Foireann system and generate a new Governing Body ID.

Tip: On Foireann: Membership -> Members -> Bulk Upload Members

Input File: GAA-Foireann-AddNewMembers-1618585331.csv

More Details: Click here


NOTE: You should now repeat Stage 1 above to synchronise the newly generated Governing Body IDs for your new members on Foireann with your new members on ClubZap. Following this you can proceed to Steps 3B & 4B


Step E - Export your renewal member list out of ClubZap.

Any paid up member for this season who has an existing Governing Body ID on ClubZap will be reregistered on Foireann.

Tip: On ClubZap: Membership -> Current Members -> Governing Body Interface

Choose the Associations (GAA, Camogie, LGFA) and select Export Renewals

Output File: GAA-Foireann-RenewMembers-1618587163.csv

More Details: Click here

Step F: Import your ClubZap renewal member list into Foireann.

This will reregister your existing club members on the Foireann system for the new season.

Tip: On Foireann: Membership -> Members -> Bulk Upload Members

Input File: GAA-Foireann-RenewMembers-1618587163.csv

More Details: Click here


FOIREANN TROUBLESHOOTING & FAQS

As part of our testing we discovered some valuable information regarding the import and export process and we will continue to record these here for you to reference.

Click here to check these out.

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