Camps (Summer/Easter/Halloween etc) and variations of camps such as Mini World Cup tournaments provide an invaluable revenue stream for clubs as well as helping to grow the name and brand of the club in the local community which can help in attracting new players, coaches and sponsors to the club. In addition to camps, ClubZap's features can also be applied to organize a wide range of social gatherings and seasonal events, offering a versatile solution for clubs to engage with their communities.
To utilize these features effectively, start by enabling the Camps & Events feature on ClubZap through your administrator dashboard.
The main steps in organising a camp using ClubZap are as follows: Make sure the Camps & Events feature is activated in your ClubZap administrator dashboard before starting the setup process.
Enabling the Camps & Events Feature
To begin utilizing the features provided by ClubZap, ensure that the Camps & Events functionality is enabled:
Log in with admin access to your ClubZap account.
Locate the 'Camps' section under the administrator dashboard.
Follow the provided instructions in the admin panel to activate the feature. Once activated, you can access it under the 'Camps' tab in the ClubZap app.
What information do you need to provide:
Share details of the camp for setup including, date, time, location, age limits etc
Detail any specific information you need in the sign up form such as TShirt Size etc.
Provide details of the cost and any family discounts for multiple attendees
How do you promote the camp?
The ClubZap team will provide you with a public link to your camp which can be shared in your ClubZap news, Announcement Channel, Website and Social Media Channels. We will also provide you with a QR code for the camp to include in any promotional material such as posters etc.
Overview of the Camps & Events Feature
The Camps & Events feature in ClubZap allows club administrators not only to organize camps but also manage various other club-related activities efficiently. Its applications range from recreational camps to formal gatherings like seasonal events and club meetings.
Are you limited regarding the number of attendees?
If you can only facilitate a set number of attendees let us know and we can set a limit on the number of signups that will be accepted. Once the limit is reached the camp product will automatically go offline so nothing for you to do.
How can you get a list of who has signed up for your camp?
All the signups for your camp are recorded and available for viewing on the ClubZap Admin portal. You can export your attendees as detailed here
How can I refund a camp sale?
You can issue a full or partial refund on a Camp sale as detailed here
How can I setup a Chat group for all those attending my camp?
Create a new chat group for your camp as detailed here
Alternatively we can include a link to join the chat group in the receipt of the sale for the Camp.