Each existing member of the GAA, LGFA and Camogie will have a membership ID which is unique to that person and stored on the governing bodies database. Populating that ID onto the ClubZap system will simplify how you register your members.

Step 1 - Export your list of Members from the Governing Bodies Database to gather the Membership IDs

For GAA

  1. Use your clubs login to the Servasport system here
  2. Click on the Members link on the left hand menu
  3. Select the View Members tab
  4. Click on More Actions
  5. Click on Bulk Actions
  6. Select Download Current Member Data which will result in a export.csv file being downloaded onto your computer. 

Note: Do not edit this file as it may cause formatting issues.

Step 2 - Import your existing members Membership IDs into ClubZap

  1. Login to the ClubZap admin portal here
  2. On the admin menu select Membership -> Current Members
  3. Select the Governing Body Interface button

4. Select your Governing body:

5. Select the import option:

6. Drag and Drop the file your exported (export.csv) from from the governing body to begin the import or use the Click here option to browse for the file on your computer.

Matched Members: These members have been updated with a valid Governing body membership ID.
Previously Matched: These members already have a validgoverning body membership ID saved on ClubZap.
Un-matched: 2 reasons for appearing in this list:
i)Member has not registered for the current season on ClubZap so as new members sign up you can rerun the import to populate their ids.
ii) Some member details may have changed since last year. In this case you can manually update their governing body membership id on ClubZap by editing the individual member profile.
Duplicates: These members are either duplicated on the Governing body membership system or there was an ambigous match in our data. Please click the duplicates tab for details. 

Step 3 - Renew existing members in the Governing body database.

  1. Login to the ClubZap admin portal here
  2. On the admin menu select Membership -> Current Members
  3. Select the Governing Body Interface button

4. Select your Governing body:

5. Select the export option:

6. Select Export Renewals to renew members who already exist in the Governing bodies database.  

7. Your renewal member list will now be exported to your computer using a naming convention as follows: GAA-ServaSport-RenewMembers-xxxxxxx.csv where xxxxxxx is a unique timestamp for your file.
Note: Any exports from the system are logged for security reasons with your admin details recorded for the action. Please do not manually edit any export files.

Step 4 - Renew existing members in the Governing body database.

On ServaSport (GAA Database) 

  1. Click on the Members link on the left hand menu
  2. Select the View Members tab
  3. Click on More Actions
  4. Click on Bulk Actions
  5. Select Step 2 - Upload the completed Excel document in CSV format and Choose File select the file exported from ClubZap (e.g: GAA-ServaSport-RenewMembers-xxxxxxx.csv)
  6. Click the Preview button
  7. A Green tick will indicate valid member records while a red x will indicate records with invalid data. You can export the invalid members and edit the file using a text editor (excel may change date formats).
  8. To import your records click the green Import Members button.

A successful import will be indicated by the following status ...

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